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Overseas Registration

HomeHelp Centre Overseas Registration
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Overseas Registration

As an overseas applicant when can I log into the NMBI website to track my application?

You will be given login details when we issue you with the Overseas Registration Application Pack, which is the second step in the five-step application process. The first step involves completion of the Overseas Registration Application Request Form. Once that form and the fee have been processed, your Pack will be issued along with your Application Reference Number and the security code, which you will need when logging on to the My Account section for the first time.  

Do I need to provide proof that I am able to speak English?

Find out more about the three pathways to meet our English language requirements.

You should not apply for registration with NMBI until you meet the English language competence requirements.

How can I ensure that there are no delays in processing my application?

The single biggest cause for delays in processing an overseas application is that we have incomplete documentation. NMBI cannot proceed to evaluate your application (Step 4 in the process) unless we have received all completed forms and documents which we requested in the Overseas Registration Application Pack. You can logon to the NMBI site to check what documents are outstanding for your application. Your pack will include more details on this.

How do I know which application group I belong to?

This depends on where you trained and rules set down by an EU Directive, 2005/36/EC which enables the free movement of professionals such as nurses and midwives throughout the EU.  These rules also apply to Norway, Iceland and Liechtenstein, which are members of the European Economic Area (EEA,) as well as Switzerland.

Here is an overview of the three application groups and links to more details in our Trained outside Ireland section:

Group 1
If you trained as a nurse or midwife in the EU or EEA and meet the automatic recognition or acquired rights provisions of the Directive you are considered a Group 1 applicant. Find out more about Group 1 applicants.

Group 2
There are two circumstances where you would be considered a Group 2 applicant:
1.    If you trained as a general nurse or midwife in the EU or EEA and seeking recognition under the                     “general system” provision of the Directive
2.    If you trained in the EU or EEA in a division other than general nursing or midwifery 
Learn about these definitions and about Group 2 applicants 

Group 3
If you trained outside the EU or the EEA you are a Group 3 applicant. For more information visit the page on the Group 3 applicants

How does NMBI’s application process work?

These are the five steps in our application process:

Step 1: you need to download and complete the Overseas Registration Application Request Form

Step 2: once NMBI has processed that form, you will receive an Overseas Registration Application Pack Section 1 of that pack must be completed by you. Section 2 includes forms that you should send by you to relevant authorities.
Step 3:  Relevant authorities must complete the forms in Section 2 of the pack and return them to NMBI. The forms include transcript(s) of training, Verification (CCPS) and Employer Reference(s). 

They must come from the relevant authorities, such as:

  • The Higher Education Institution(s) where you trained as a nurse or midwife
  • ​A “competent authority” which regulates the nursing and midwifery professions
  • Your current or former employer

NMBI cannot accept these forms or any supporting documentation from you, the applicant. We must receive these documents from the competent authorities. Full details are available in the pack.

Step 4: NMBI will carry out an assessment of your application. This can only begin when we have received all the completed forms and documents in the Overseas Registration Application Pack.

Step 5: We will issue a decision letter with one of four possible outcomes of the assessment:

  • Eligible for registration
  • Further information required
  • You need to complete a period of adaptation and assessment or undertake the Aptitude Test
  • Refused registration

How long will it take to process my application?

That very much depends on when we get all of the completed Overseas Registration Application Pack. 

We can only start to process your application when we have all the documents we need. We tend not to receive everything needed at the same time, as some parts will come from you while others will be sent by the relevant authorities. If we require any additional information from you we will advise you by email or in writing.
Once we receive all the correct documentation for an application, we will assess it within 90 days. 

How much does the overseas application process cost?

If you are applying for registration with NMBI for the first time, then you need to Overseas Application Request Fee which is €350. This is an assessment fee which will cover the cost of applying for multiple divisions of the Register, provided that you include those divisions in the Overseas Registration Application Request Form. 

I am an overseas applicant and have been offered a job through an Irish nursing recruitment agency. Can the agency log on to your website to track my application?

That isn’t possible. To comply with Irish data protection law, we cannot share your personal data and details we have on your application for registration with others. The My Account section of the website is designed for your use only. We cannot provide your logon details to you to others, such as recruitment agencies, current employers and prospective employers. 

The email address and password you provide when setting up your account will be used for all subsequent logins to the website.

I have been offered a nursing/midwifery job in Ireland but have yet to apply for registration. Should I resign my current job and move to Ireland?

No. NMBI strongly advises overseas applicants not to resign from their current job or move to Ireland based on an expectation about the success of the overseas application process. Instead, you should wait until you receive a decision letter (Step 5 of the process) before making any travel or employment plans.

I submitted documents to you as part of my overseas application. Can I get these documents back?

No. NMBI will not return any documentation which you submitted as part of your application. This includes any original documents or documents sent to us by a third party on your behalf. NMBI requests that you do not send any original documents but instead arrange to send certified copies only. Documents sent in support of your application from third parties, will be retained by NMBI and cannot be shared with the applicant. 

I trained outside the EU/EEA and don’t meet the minimum requirements for English language competence. What should I do?

You should not apply for registration with NMBI until you meet the English language competence requirements.

Find out more about the three pathways to meet our English language requirements.

I’m an overseas applicant. The Track my Application screen shows “documents outstanding” and highlights one document (a verification CCPS). However, I have been notified that this document has been sent directly to NMBI. Why isn’t the screen displaying this?

Documents we receive in relation to overseas applications are logged on our system every working day.  While a document may have been sent by a third party, until it has been received and is logged on our system it will not display on the Track My Application screen.

Should I send documents like a Verification (CCPS) or transcript of training directly to NMBI?

We cannot accept such documents directly from you. We need the competent authority to send that document to use. A competent authority is an organisation that regulates the nursing or midwifery professions in its jurisdiction. In Ireland, the competent authority is NMBI.

What do terms used in the registration process, such as reference dates and competent authorities, actually mean?

Some of the terms used are from either Irish or EU law and are not always easily understood. We have published a glossary of those terms or phrases and what they mean in in our Registration Terms Explained page. 

What happens to my documents if my application is closed?

NMBI will automatically close your application if we have not received the application documentation within the 6 month application timeframe. When we close an application we destroy all documents received as part of the application.

Where do I get a certified copy of a document?

You need to bring your original document(s) to one of the following certifying authorities:

•    A member of the police force, such as An Garda Siochána in Ireland
•    Solicitor or Lawyer
•    Notary public
•    Peace commissioner
•    Justice of the peace
•    Commissioner for Oaths
•    Post Office (United Kingdom only)

The certified copy must be a first generation copy. That means it has to be a photocopy of the original document and cannot be a photocopy of a photocopy or a fax. 

Who pays for the cost of translating documents?

Applicants must pay the cost of translating these documents and need to be factored into the costs of the application process.

Why does NMBI need a Verification (CCPS) from competent authorities where I no longer hold registration?

We need a verification (CCPS) from competent authorities where you no longer hold registration for a number of reasons. We need to know about any fitness to practise restrictions or conditions attached to not only your current registration but also any   previous registrations you hold/held in another jurisdiction to that in which you originally trained and registered.

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